Fiscal Payroll Assistant

San Francisco, Full-time

  • Reports to: Director of Finance
  • Supervises: N/A
  • Status / Level: Non-Exempt
  • Purpose: To provide payroll and accounting support.
  • Starts: Immediately

Duties and Responsibilities

Fiscal and Payroll Support

  • Maintain ADP payroll system- make updates, set up and run custom reports.
  • Collect time sheets & process work hours for payroll.
  • Assist semi-monthly payroll.
  • Ensure delivery of all payroll related benefits- commuter checks, health plan deductions, retirement contributions, etc.
  • Process all payroll advances and final paychecks.
  • Provide offsite accountant with weekly packets/reports.
  • Disperse and maintain petty cash.
  • Cross-train and provide back up for payroll processing.
  • Distribute paychecks.
  • Maintain accounts receivables and pursue collections.
  • Prepares reports for the finance team.



  • Provide internal financial reporting as required.
  • Audit fiscal functions regularly and assist the annual audit process.
  • Ensure all fiscal recordkeeping is current and agency is in compliance with all applicable state and federal laws.



  • Fluency in Microsoft Office, Quickbooks, and ADP.
  • Attention to detail.
  • Good customer service skills.
  • Ability to establish priorities and meet deadlines.


Education and Experience  

  • A. in Accounting, Business, Mathematics or related field preferred.
  • Minimum of five years’ experience working in Accounts Receivables or Payroll, preferably in a office setting.
  • Direct experience working for a nonprofit is highly desired.
  • Passion for Toolworks’ mission to partner with people with disabilities to provide tools and resources that promote independence, equality and personal satisfaction.
  • Other duties as required.


Compensation and Benefits


  • $23- 28/hr, DOEE


Benefits (eligibility dependent on scheduled hours)

  • Paid employee medical, dental, and vision coverage
  • 401k contribution
  • Twelve days of paid vacation accrued annually
  • Twelve sick days accrued annually
  • Ten paid holidays annually
  • Birthday holiday per year
  • Tuition reimbursement
  • Employee wellness program



Toolworks is an Affirmative Action and Equal Opportunity Employer with respect to hiring, promotion and training. We welcome applicants from diverse communities.