• Reports to: CEO
• Supervises: Human Resources Generalist, Administration and Technology Director, Benefits/Payroll Coordinator
• Status / Level: Exempt
• Purpose: To lead effective human resources and ensure smooth administrative operations to support the agency’s mission, goals and objectives.

Position

Reporting to the CEO, the Vice President of Human Resources and Administration will be responsible for
enhancing the internal organization processes and infrastructure that will allow Toolworks to continue
to grow and fulfill its mission. The VPHRA will have both internal and external facing responsibilities
ranging from administration (communications, fiscal, facilities), human capital (HR/recruiting,
mentoring, career progression) to strategic initiatives (quality control, outcome measurement,
compliance). The VPHRA will partner with the CEO and accountant in developing, implementing and
managing the operational aspects of the annual budget.
The VPHRA will partner closely with the CEO to chart Toolworks future growth and strategic response to
an ever increasing demand for the organization’s services- providing leadership in Toolworks planning
processes and implementing new strategic initiatives.

Duties and Responsibilities

Leadership

• Develop and implement strategies for effective recruitment, training and retention of employees
• Develop strategies that effectively carry out the organization’s mission- including representation
  of individuals with disabilities and other diverse groups in the organization’s employee classes
• Develop compensation and benefits structure that effectively utilize the agency’s resources and
  ensure employee satisfaction
• Conduct employee satisfaction and other work life surveys

Management

•  Manage all administrative policies and procedures as it relates to HR, operations, and office
  management
• Manage all HR systems and staff: recruitment, orientation, benefits, training, professional
  development, evaluation, employee relations.
• Manage all aspects of compliance: policy and procedures, local, state, and federal law, ensuring
  that policies are implemented and carried out uniformly across the agency
• Manage the time of the Sr. HR Generalist, I/T Manager, Office Operations Assistant, Office
  Operations Assistant, and PT Benefits Coordinator ensure good workflow and productivity in the
  Administration Department
• Provide operations assistance to the organization’s social enterprises
• Manage personnel and administrative file systems including HRIS electronic systems

Administrative

•  Create and deliver company communications
• Audit administrative functions regularly to ensure high level functioning systems, processes and
  procedures: HR, payroll, operations and janitorial operations
•  Complete all required reporting and facilitate regular audits to ensure organizational compliance:
  EEOC, Vets Report, 5500’s, OSHA 300A, and other
•  Maintain and update all retirement plan documents and manage administrative processes for
  401k, 403b, 457b, and WDR pension Plans.

Other duties as required

This is an extraordinary opportunity for an individual with extensive management experience to grow and
further develop a proven organization that has already made significant impact on the lives of the people it
serves. The successful candidate will partner with the CEO and work collaboratively with a high-performance
management team.

Skills, Knowledge and Abilities

Education and Experience Requirement

B.A. in Business Management, Human Resources, or a closely related field required, M.A. preferred
Minimum of five to seven (5 to 7) years of direct experience working in Human Resources with at least
five (5) years of supervisory experience.
Human Resources credentials required (SPHR, PHRca, etc.) CPP, strongly preferred.

Knowledge and Abilities Requirements

•  Knowledge of Microsoft Office Suite and ADP Workforce Now
•  Demonstrated strength in effective employee relations
• Past experience managing human resources function including personnel, compensation, and
  recruiting
• Knowledge of HR compliance, particularly in California, and San Francisco specifically
• ASL or other bilingual skills strongly preferred.
• Excellence in organizational management with the ability to coach both senior-level and midlevel
  staff to manage and develop high-performance teams and develop and implement
  program strategies
• Deep experience in budgeting and fiscal management
• Analytic and decisive decision maker with the ability to prioritize and communicate to staff key
  objectives and tactics necessary to achieve organizational goals
• Ability to point to specific examples of having led organizational transformation projects and
  program development
• Unwavering commitment to quality programs and data-driven program evaluation
• Strong written and verbal communication skills; with the ability to communicate effectively with
  organizational stakeholders
• Action-oriented, entrepreneurial, flexible, and innovative approach to operational management
• Passion, humility, integrity, positive attitude, mission-driven, and self-directed

Compensation and Benefits

Compensation
Depends on experience, range $120-180k.

Benefits
Toolworks offers no-cost health coverage options, 403b retirement plan, paid time off, wellness and other
benefits.

• Reports to: Director of Finance
• Supervises: N/A
• Status / Level: Non-Exempt
• Purpose: To provide payroll and accounting support.
• Starts: Immediately

Duties and Responsibilities

Fiscal and Payroll Support

• Maintain ADP payroll system- make updates, set up and run custom reports.
• Collect time sheets & process work hours for payroll.
• Assist semi-monthly payroll.
• Ensure delivery of all payroll related benefits- commuter checks, health plan deductions, retirement contributions, etc.
• Process all payroll advances and final paychecks.
• Provide offsite accountant with weekly packets/reports.
• Disperse and maintain petty cash.
• Cross-train and provide back up for payroll processing.
• Distribute paychecks.
• Maintain accounts receivables and pursue collections.
• Prepares reports for the finance team.

 

Administrative  

• Provide internal financial reporting as required.
• Audit fiscal functions regularly and assist the annual audit process.
• Ensure all fiscal recordkeeping is current and agency is in compliance with all applicable state and federal laws.

 

Competencies 

• Fluency in Microsoft Office, Quickbooks, and ADP.
• Attention to detail.
• Good customer service skills.
• Ability to establish priorities and meet deadlines.

 

Education and Experience  

• A. in Accounting, Business, Mathematics or related field preferred.
• Minimum of five years’ experience working in Accounts Receivables or Payroll, preferably in a office setting.
• Direct experience working for a nonprofit is highly desired.
• Passion for Toolworks’ mission to partner with people with disabilities to provide tools and resources that promote independence, equality and personal satisfaction.
• Other duties as required.

 

Compensation and Benefits

Compensation

• $23- 28/hr, DOEE

 

Benefits (eligibility dependent on scheduled hours)

• Paid employee medical, dental, and vision coverage
• 401k contribution
• Twelve days of paid vacation accrued annually
• Twelve sick days accrued annually
• Ten paid holidays annually
• Birthday holiday per year
• Tuition reimbursement
• Employee wellness program

 

 

Toolworks is an Affirmative Action and Equal Opportunity Employer with respect to hiring, promotion and training. We welcome applicants from diverse communities.

 

• Reports to: Fiscal Director
• Supervises: N/A
• Status / Level: Non-Exempt
• Purpose: Provide administrative, payroll, and bookkeeping support to the Fiscal Director
• Starts: Immediately

 

Duties and Responsibilities

Fiscal Support

• Provide finance-related support to Finance Director
• Maintain accounts payable and issue checks on computer system.
• Maintain accounts receivables, make regular deposits, and pursue collections.
• Assist with preparation of invoices for customers
• Provide offsite accountant with weekly packets/reports.
• Disperse and maintain petty cash.
• Process travel and other reimbursements for payroll.
• Cross-train and provide back up for payroll processing.
• Distribute paychecks.
• Maintain multiple tracking and filing systems.
• Complete agency applications, forms and other paperwork.
• Other duties as required

 

Skills, Knowledge, and Abilities:

Education and Experience Requirement:

• A. in Accounting, Business, Mathematics, or related field preferred.
• Two years’ experience working in Accounts Receivables and Payroll, preferred. One-year related work experience required.

Skills requirement:

• Working knowledge of Microsoft Office, QuickBooks, and ADP
• Excellent oral and written communication
• Attention to detail
• Ability to relate in a positive manner to adults with disabilities
• ASL or other bi-lingual skills preferred.
• Fluent excel or spreadsheet abilities
• Strong time management skills, patient, detail oriented

 

Compensation and Benefits:

Compensation:  $23- $28 per hour, DOEE.

Benefits:

• Paid employee medical, dental, and vision coverage
• 401k contribution
• Paid vacation accrued annually per tenure
• Paid sick days accrued annually
• Ten paid holidays annually
• Birthday holiday per year
• Tuition/continuing education stipend
• Employee wellness program
• Hybrid work schedule

Toolworks is an Affirmative Action and Equal Opportunity Employer with respect to hiring, promotion and training. We welcome applicants from diverse communities, including individuals with disabilities and veterans. Toolworks is a Government contractor subject to the Vietnam Era Veterans’ Readjustment Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. (VEVRAA). VEVRAA requires Government contractors to take affirmative action to employ and advance in employment protected veterans.

• Reports to: Program Manager
• Status / Level: Non-Exempt

Toolworks, in partnership with people with disabilities, is a human service agency dedicated to providing the tools and resources that promote independence, equality, and personal satisfaction. Toolworks provides a number of programs including: job placement and training, community integration, and supported living services.

 

Position Title:       Community Living-Deaf Services Case Lead – San Francisco Area

Reports to:           Program Manager

Supervises:           Program Manager

FLSA Status:          Non-exempt

Grade:                    B

Purpose:                To support Deaf people with disabilities in maintaining independent community living.

 

Duties and Responsibilities

Client Support Functions

• Provide attendant care, in-home support, and training to Deaf clients in all areas of daily living, including, but not limited to: meal preparation, shopping, hygiene, personal care, budgeting, safety awareness, and maintaining a clean and healthy living environment
• Provide instruction regarding client rights and self-advocacy
• Recognize unusual or threatening conditions related to Deaf persons with disabilities and resolve issues if necessary
• Participate in ISP creation and planning process
• Perform Quarterly Safety Checks in assigned households
• Schedule and plan house meetings in assigned households monthly or as needed
• Assists Deaf client with monitoring generic supports including In Home Support Services (IHSS) and provider scheduling/timecard monitoring

 

Administrative Functions

• Assist Staffing and Program Manager with training of new employees in assigned households
• Assist Program Manager in monitoring client health, finance and other personal affairs in assigned households
• Maintain all client documentation and records pertaining to health plans, medications, client information sheets, and ensure all records remain accurate and up to date;
• Provide input to supervisor (i.e., Program Manager) for staff scheduling to meet the needs and requirements of the supported client
• Monitor client progress in case notes
• Assists with new client intake and assessments
• Complete Special Incident Reports as needed
• Keeps First Aid/CPR current
• Complete all other required paperwork

 

Skills, Knowledge and Abilities

 

Education and Experience Requirement

• Minimum of two years’ experience working with adults—preferably Deaf Adults—with disabilities required, preferably in a community setting.

 

Skills requirement

• American Sign Language (ASL) and/or protactile ASL skills preferred. Some level of fluency for certain target Deaf populations may be required.
• Fluent report writing skills
• Willingness to work flexible hours to meet client needs.
• Able to recognize unusual or threatening conditions related to Deaf persons with disabilities
• Strong time management skills, patient, detail oriented
• Proficient in Microsoft Office Suite

 

 

Program requirements

• Fingerprint background check (Child Abuse Index, Criminal Record Clearance)
• First Aid/CPR certification required (within 30 days)
• Clean DMV printout and proof of auto insurance

 

Compensation and Benefits

Compensation

• Depends on experience

 

Benefits (eligibility dependent on scheduled hrs)

• Paid employee medical, dental, and vision coverage
• 401k contribution
• Twelve days of paid vacation accrued annually
• Twelve sick days accrued annually
• Ten paid holidays annually
• Birthday holiday per year
• Tuition reimbursement
• Employee wellness program

 

• Status / Level: Non-Exempt

Toolworks, in partnership with people with disabilities, is a human service agency dedicated to providing the tools and resources that promote independence, equality, and personal satisfaction. Toolworks provides a number of programs including job placement and training, community integration, and community living services.

 

Position Title:      Janitorial Lead Utility Worker

Classification:      Non-exempt

Reports to:            Site Supervisor, Site Project Manager

Supervises:           N/A

Status:                    Full Time

Location:                Federal Sites in San Francisco

Purpose:

In a supportive work environment for people with disabilities, provide support for individuals and complete cleaning and maintenance tasks per contract and customer specifications.

DESCRIPTION

Toolworks is seeking to fill the position of a Janitorial Lead Utility Worker, whose primary duties are to lead teams and execute projects for the maintenance of various floor types, interior window washing, and other janitorial projects at a Federal site in San Francisco. Floor types include but are not limited to maintenance of terrazzo, vinyl composite tile, vinyl flooring, vinyl sheet goods, tile,  concrete, stone, and engineered wood flooring. The Janitorial Lead Utility Worker works independently and may be assigned to a variety of shifts depending on the facility’s maintenance needs.

Duties and Responsibilities

Functions:

• Leads teams to conduct floor maintenance activities. Flooring includes terrazzo, marble, VCT, and vinyl sheet flooring including stripping, sealing, finishing, and polishing as well as intermittent reconditioning and polishing, and buffing. Flooring work includes tile flooring maintenance including regrouting and carpet cleaning and care and care for engineered wood flooring.
• Conducts interior window cleaning.
• Conducts periodical cleaning projects as assigned.
• Operates and maintains a variety of floor care machinery including automatic walk-behind floor scrubbers, mini-edge scrubbers, low and high-speed buffers, carpet extractors and bonnet machines, wet/dry vacuum, vacuum cleaners, and air blowers.
• Perform duties in a safe manner in compliance with proscribed regulations and policies.
• Provides technical training for other crew members as required.
• Ability to work with limited or no supervision, on a variety of shifts including nights, evenings, and weekends as assigned.
• Performs related duties and responsibilities as assigned.

 

Skills, Knowledge, and Abilities

To perform the typical tasks and duties of the position successfully, the knowledge, skills and/or abilities listed below are required.

 

Experience:

• Three (3) years of experience performing custodial work at a heavy traffic facility with a high degree of public interface.

Knowledge of:

• Methods, materials, machinery, chemicals, tools, and equipment used in hard floor and carpet maintenance.
• The safe use and disposal of hazardous materials specific to cleaning compounds, solutions, and chemicals.
• Familiarity with safety methods and procedures pertaining to floor maintenance work and interior window washing.
• Basic principles of customer service.

Ability to:

• Understand and follow oral and written guidelines.
• Read, understand and follow written directions, equipment manuals, and warnings on labels for various cleaning agents, solvents, and other equipment
• Train employees and persons with disabilities on floor work and window cleaning procedures.
• Respond in a timely manner to work-related inquiries.
• Exercise care and sound judgment in the performance of assigned duties.
• Physical ability to lift, carry, and relocate a variety of objects weighing up to 50 pounds and move wheeled equipment weighing up to 150 pounds.

Compensation and Benefits

The position is a full-time benefitted position

Salary Range: $21.25 per hour

 

Toolworks is an Affirmative Action and Equal Opportunity Employer with respect to hiring, promotion and training. We welcome applicants from diverse communities, including individuals with disabilities and veterans. Toolworks is a Government contractor subject to the Vietnam Era Veterans’ Readjustment Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. (VEVRAA). VEVRAA requires Government contractors to take affirmative action to employ and advance in employment protected veterans.