HR/Office Administrator

Duties and Responsibilities

Office Administration

Administers the day-to-day office activities including filing, mail, phones, ordering office supplies, and any facilities issues.
Troubleshoots basic computer issues.
Provides training for new and current employees on communication systems, including telephone and voice mail.
Manages vendor relationships including all technical, print and telecommunications at main and remote office(s).
Contacts facilities management to arrange for any needed repairs, and follow through to ensure that repairs are completed and correct.
Develops tasks for Administrative Assistant as is needed.

Human Resource Functions

Conducts new employee orientations.
Prepares paperwork required to place employee on payroll and establishes personnel file.
Maintains personnel files in compliance with applicable legal requirements.
Maintains HRIS system to include all updates such as (but not limited to) promotions, terminations, salary/benefit changes, active/leave status, trainings, etc.
Assists in hiring process by coordinating job postings on Toolworks website, Craig’s List and CalJOBS.
Assists HR Director with HR-related activities/projects as needed.

Benefits Functions

Administers all health and welfare plans including enrollments, changes and terminations. Processes required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.
Communicates with brokers/service providers concerning administration of benefit programs. Reviews monthly invoices for accuracy and resolves discrepancies.
Assist in the management of the benefit plan renewal process. Recommends potential changes to benefit plans based on plan year experiences.
Provides staff with annual benefits statement.
Processes annual open enrollment changes. Arranges for distribution of materials from carriers, assists with communicating changes to employees and arranges for on-site representation by providers. Conducts employee presentations as needed.

Other duties as required

Skills, Knowledge and Abilities:

Education and Work Experience

High school diploma or equivalent with some college or technical school coursework preferred
Minimum of three (3) years of job-related experience in a human resource function.
Demonstrated technical experience that includes responsibility for the basic of maintenance of a computer systems.

Knowledge and Skills

Demonstrated ability to manage sensitive situations and any associated documentation.
Ability to operate most standard office equipment.
Attention to detail in composing, typing and proofing materials
Ability to establish priorities and meet deadlines.
Good oral/written communication skills.
Basic knowledge of computer software installation/maintenance and computer hardware.
Proficiency in or knowledge of using a variety of computer applications, especially Microsoft Word, Excel and Outlook.
Experience working with the disabled and/or skill using American Sign Language (ASL) is a definite plus.

Organizational (all staff)

Participate in staff meetings, trainings and retreats as required
Comply with current agency performance standards
Report changes in criminal or employment status on a timely basis
Represent the organization to visitors and the community as needed
Maintain a professional attitude, working cooperatively with other staff, clients and members of the community
Maintain confidentiality of client/staff information as required by law and agency policy
Treat clients and co-workers with dignity and respect

Compensation and Benefits:

Compensation

Benefits

Careers