Office/Project Manager

San Francisco, Part-Time

This position has been filled.

  • Reports to: Director of HR
  • Supervises: N/A
  • Status / Level: Non-Exempt
  • Purpose: To provide direct office support to employees and assist in the development of HR systems
  • Starts: Immediately
Duties and Responsibilities Office Administration
  • Manages the day-to-day office activities including, mail, phones, ordering office supplies, and any facilities issues.
  • Troubleshoot basic computer issues.
  • Maintains facilities and organization reference manual.
  • Manages all vendors; responsible for all technical, print and telecommunications at main and remote office(s).
  • Contacts facilities management to arrange for any needed repairs, and follow through to ensure that repairs are completed and correct.
  • Manages the time of the Administrative Assistant to ensure good workflow and productivity and provide backup support as needed.
  • Efficiently assist customers (internal and external) with the highest level of service including password resets, conference room set up and basic troubleshooting of IT issues.
Human Resource Functions
  • Enters employee into HRIS/payroll and generates personnel file.
  • Maintains personnel files in compliance with applicable legal requirements.
  • Maintains HRIS system to include all updates such as (but not limited to) promotions, terminations, salary/benefit changes, active/leave status, trainings, etc.
  • Assists in hiring process by coordinating job postings on Toolworks website, Craig’s List and CalJOBS.
  • Assists HR Director with HR-related activities/projects as needed.
  • Processes required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.
  • Communicates with brokers/service providers concerning administration of benefit programs and reviews monthly invoices for accuracy.
  • Provides staff with annual benefits statement.
Other duties as required Skills, Knowledge and Abilities: Education and Work Experience
  • High school diploma or equivalent with some college or technical school coursework preferred
  • Minimum of three (3) years of job-related experience in an office environment.
  • Demonstrated technical experience that includes responsibility for basic IT troubleshooting.
Knowledge and Skills
  • Demonstrated ability to manage sensitive situations and any associated documentation.
  • Ability to operate most standard office equipment.
  • Attention to detail in composing, typing and proofing materials
  • Ability to establish priorities and meet deadlines.
  • Great oral/written communication skills.
  • Basic knowledge of computer software installation/maintenance and computer hardware.
  • Proficiency in or knowledge of using a variety of computer applications, especially Microsoft Word, Excel and Outlook.
  • Experience working with the disabled and/or skill using American Sign Language (ASL) is a definite plus.
Organizational (all staff)
  • Participate in staff meetings, trainings and retreats as required
  • Comply with current agency performance standards
  • Report changes in criminal or employment status on a timely basis
  • Represent the organization to visitors and the community as needed
  • Maintain a professional attitude, working cooperatively with other staff, clients and members of the community
  • Maintain confidentiality of client/staff information as required by law and agency policy
  • Treat clients and co-workers with dignity and respect
Compensation and Benefits: Compensation
  • Depends on experience
  • Paid employee medical, dental, and vision coverage
  • 401k contribution
  • Twelve days of paid vacation accrued annually
  • Twelve sick days accrued annually
  • Eleven and a half paid holidays annually
  • Birthday holiday per year
  • Tuition reimbursement
  • Employee wellness program
  • Employee assistance program