Office/Project Manager
San Francisco, Part-Time
This position has been filled.
- Reports to: Director of HR
- Supervises: N/A
- Status / Level: Non-Exempt
- Purpose: To provide direct office support to employees and assist in the development of HR systems
- Starts: Immediately
Duties and Responsibilities
Office Administration
- Manages the day-to-day office activities including, mail, phones, ordering office supplies, and any facilities issues.
- Troubleshoot basic computer issues.
- Maintains facilities and organization reference manual.
- Manages all vendors; responsible for all technical, print and telecommunications at main and remote office(s).
- Contacts facilities management to arrange for any needed repairs, and follow through to ensure that repairs are completed and correct.
- Manages the time of the Administrative Assistant to ensure good workflow and productivity and provide backup support as needed.
- Efficiently assist customers (internal and external) with the highest level of service including password resets, conference room set up and basic troubleshooting of IT issues.
Human Resource Functions
- Enters employee into HRIS/payroll and generates personnel file.
- Maintains personnel files in compliance with applicable legal requirements.
- Maintains HRIS system to include all updates such as (but not limited to) promotions, terminations, salary/benefit changes, active/leave status, trainings, etc.
- Assists in hiring process by coordinating job postings on Toolworks website, Craig’s List and CalJOBS.
- Assists HR Director with HR-related activities/projects as needed.
- Processes required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.
- Communicates with brokers/service providers concerning administration of benefit programs and reviews monthly invoices for accuracy.
- Provides staff with annual benefits statement.
Other duties as required
Skills, Knowledge and Abilities:
Education and Work Experience
- High school diploma or equivalent with some college or technical school coursework preferred
- Minimum of three (3) years of job-related experience in an office environment.
- Demonstrated technical experience that includes responsibility for basic IT troubleshooting.
Knowledge and Skills
- Demonstrated ability to manage sensitive situations and any associated documentation.
- Ability to operate most standard office equipment.
- Attention to detail in composing, typing and proofing materials
- Ability to establish priorities and meet deadlines.
- Great oral/written communication skills.
- Basic knowledge of computer software installation/maintenance and computer hardware.
- Proficiency in or knowledge of using a variety of computer applications, especially Microsoft Word, Excel and Outlook.
- Experience working with the disabled and/or skill using American Sign Language (ASL) is a definite plus.
Organizational (all staff)
- Participate in staff meetings, trainings and retreats as required
- Comply with current agency performance standards
- Report changes in criminal or employment status on a timely basis
- Represent the organization to visitors and the community as needed
- Maintain a professional attitude, working cooperatively with other staff, clients and members of the community
- Maintain confidentiality of client/staff information as required by law and agency policy
- Treat clients and co-workers with dignity and respect
Compensation and Benefits:
Compensation
Benefits
- Paid employee medical, dental, and vision coverage
- 401k contribution
- Twelve days of paid vacation accrued annually
- Twelve sick days accrued annually
- Eleven and a half paid holidays annually
- Birthday holiday per year
- Tuition reimbursement
- Employee wellness program
- Employee assistance program
